Finance & Administrative Specialist
Role Report
Energiot is looking for a Finance & Administrative Specialist to support and take ownership of the company’s administrative, financial, and operational processes.
This is a highly hands-on role at the core of the company’s day-to-day operations. The position will be responsible for managing financial workflows, executing accounting and reporting processes, organizing procurement and supplier management, and coordinating administrative and legal tasks. Your objective will be to build scalable internal processes and improve operational efficiency across the company.
This role is ideal for someone structured, proactive, and detail-oriented, who is comfortable working in a fast-paced startup environment and taking ownership of multiple responsibilities.
Work model: Hybrid (3 days per week in the office, Barcelona - UAB Campus)
Key Responsibilities
Finance & Accounting Operations
Manage invoice collection, registration, and organization (Holded)
Execute accounting classification and bank reconciliations to ensure data consistency
Execute the monthly financial closing process (P&L, balance, reporting)
Track accounts payable and receivable
Monitor cash flow and support treasury management
Administrative & Operational Management
Own and improve internal administrative processes
Manage documentation, contracts, and internal records
Coordinate with banks, providers, and external partners
Support payroll-related processes
Support contract management and legal documentation
Track regulatory and compliance requirements
Procurement & Supplier Management
Structure and manage procurement workflows with the team
Coordinate supplier relationships and purchase processes
Manage purchase orders and payment tracking
Support logistics, imports, and operational coordination
Qualifications and Minimum Requirements
Required:
+3 years of experience in operations, finance, administration, or similar roles
Understanding of accounting and financial reporting
Experience working with financial tools (ERP, accounting software, Excel)
Strong organizational and process management skills
High attention to detail and ownership mindset
Ability to manage multiple workflows simultaneously
Fluent in Spanish and English
Preferred:
Experience in startups or fast-growing environments
Familiarity with tools like Holded, Pleo, or similar
Experience with procurement or supplier management
Exposure to legal/administrative coordination
Experience using AI tools or automation workflows to improve operational efficiency is a plus
Additional Information
This is a hands-on role with high ownership
The position will evolve as the company grows
You will be expected to build processes, not just follow them
Direct exposure to company financials and strategic decisions
Close interaction with the leadership team
What we Offer
Full-time, permanent contract
Entrepreneurial startup culture with a high level of ownership
Private medical insurance coverage (Adeslas PYME total)
Flexible working hours and partial remote work. - Office around Barcelona (UAB Campus)
- Departamento
- Sales, Marketing and Administration
- Locations
- Barcelona - Spain
- Remote status
- Hybrid
About Energiot
Energiot is a pioneering company specializing in autonomous IoT solutions for electrical grid monitoring. Our key product, a self-powered IoT device, utilizes patented piezoelectric energy harvesting technology, allowing it to operate battery-free. We offer grid operators the benefits of real-time asset monitoring, predictive maintenance, and improved grid reliability. The devices are versatile, sustainable, and designed for global deployment, providing a practical and maintenance-free solution to enhance grid operations.
Energiot is a distinguished spin-off of the IMB-CNM CSIC and collaborates with them, which has a 1500m2 microtechnology cleanroom. We provide an unparalleled IoT system for electricity grid operators, championing optimization in the power grid's operation and maintenance and escalating the inclusion of renewable energy sources